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Join Our Team – Employment

Landis Valley Village & Farm Musuem is Pennsylvania’s premiere museum of Pennsylvania German history.  Founded by George and Henry Landis in 1925, the museum has been steadfast in connecting our guests to the breadth and depth of Pennsylvania German contributions to agriculture, their unique culture, and long-standing traditions.  Although this is our mission, our staff is the life blood of the Landis Valley Museum.

If you’re interested in the history, working with the public, collaborative, creative, you’ll fit in beautifully with our team!

The Musuem is administered by the Pennsylvania Historical and Musuem Commission [PHMC], a Commission under the jurisdiction of the Governor of the Commonwealth. The Landis Valley Associates is the non-profit organization that servs as our Firend’s group helps the museum meets its mission through programs, generating income, and providing staff.

Landis Valley Village & Farm Musuem is committed to nurturing a diverse and inclusive environment. We welcome and respect diverse backgrounds, life experiences, and perspectives. Diversity creates a more beautiful world, sparks innovation, and unites us.

OPEN POSITIONS:

Landis Valley Associates Bookkeeper

Job Description:

This part-time position will be responsible for maintaining and processing financial information for Landis Valley Associates, a 501c3 (non-profit) organization.  The candidate must be able to make routine inquiries concerning invoices, accounting coding and deposits.  Must also be able to research and make recommendations regarding increasing the organization’s efficiencies, in consultation with the Landis Valley Associates Treasurer and Pennsylvania Historical and Museum Commission Site Administrator.

This position reports to the Board of Directors of the Landis Valley Associates.

Job Responsibilities:

  • Main Responsibilities:
  1. Full charge of the organizations QuickBooks Online
  2. Responsible for reviewing, coding and accurately posting all daily transactions including deposits, accounts receivable, accounts payable and other income/disbursements processed through the cash accounts
  3. Prepare monthly reconciliations for all bank, loan and credit card accounts on a timely basis and investigate discrepancies and outstanding items
  4. Payroll processing and administration
  5. Manage and oversee distribution of paperwork to employees for a simple IRA
  6. Complete monthly close process including review of all account balances for accuracy and reasonableness prior to Board meetings
  7. Generate any reports requested by Landis Valley Associates and PHMC Site Administrator.
  • Other Responsibilities:
  1. Maintain LVA accounting records according to the accrual method of accounting
  2. Manage cash and credit card transactions to ensure control and safekeeping of organizational cash assets
  3. Execute the disbursement and collection of cash during LVA Special Events including initiating a change order from the Bank
  4. Ensure LVA accounting records are maintained according to accepted business practices, as well as following the protocols outlined in the Associate Agreement concerning state policies and procedures, internal protocols and procedures
  5. Maintain all confidential files including personnel and payroll records
  6. Manage Sales Tax reporting and filing
  7. Maintain and execute Articles of Incorporation, Associate Agreements, BCCO registration, Annual Associate Questionnaire for State of PA, Federal and State commerce reports
  8. Maintain and review all insurance needs, including but not limited to: Workers Comp, Carriage Insurance
  9. Execute employee onboarding paperwork including any necessary clearances
  10. Issue 1099’s to subcontractors and obtain required clearances
  11. Assist auditors during fiscal year-end audit
  12. Assist Treasurer and Finance Committee in creation and on-going review of the organization’s Accounting Policy and Procedure manual
  13. Provide other duties as assigned or required

 

Qualifications:

  • 3-5 years bookkeeping experience including accounts payable, general ledger, cash reconciliations, budgeting, and financial statement preparation with non-profit experience preferred
  • Advanced proficiency in QuickBooks Online
  • Familiarity with cash and credit card reconciliation
  • Ability to maintain a working relationship with banking institutions, insurance broker, credit card companies and Square
  • Familiarity with how to manage, maintain and use restricted funds
  • Ability to manage and administer a simple IRA account
  • Detail oriented
  • Proficiency in Microsoft Office Suite including Word and Excel
  • Ability to maintain confidential information
  • Ability to communicate effectively verbally, in person, via email and telephone
  • Ability to prepare clear and effective written materials as described above
  • Ability to participate in discussions and meetings
  • Ability to assess and evaluate information including reporting findings back to LVA Treasurer, LVA Board or PHMC Site Administrator

Requirements:

  • Available to work Monday through Friday, 20-25 hours per week, during business hours of 9:00am to 5:00pm as well as some evenings and weekends, based on events and needs of the organization.  All work will be performed in an office that will be provided on site at Landis Valley Village & Farm Museum.
  • Ability to walk on uneven surfaces and drive an electric golf cart
  • Able to reach with arms and operate a computer
  • Occasionally lift no more than 20 pounds

Provide friendly, courteous, and willing work attitude with public and other employees

Pay is $21.00 per hour

To apply, please send your resume to Carrie Rhinier at carrie.rhinier@landisvalleyassociates.org